Board Meeting Agendas


BOARD MEETINGS
Bridgeview Public Library holds its monthly Board meetings on the second Monday of each month at 7:00 pm.  Meetings are held in the Landek Board Room in the Lower Level and  are open to the public.

                                             Board Meeting Agenda
                                                    June 12, 2017
 
  1. Call to Order at 7:00 by President Alsafadi
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
  6. Tom Rogers from F.E. Moran regarding Carrier control system replacement proposal
  7. Bob Moretti and Paul Mitoraj from Tremco regarding roof repair report and new proposal from Tremco
  8. Approval of Meeting Minutes of Special Meeting May 1, 2017
  9. Approval of Meeting Minutes of May 8, 2017
  10. Approval of Closed Session Meeting Minutes of Special Meeting May 1, 2017
  11. Approval of Closed Session Meeting Minutes of May 8, 2017
  12. Motion to Approve the 3 consent Agenda Items as Listed:
  1. Approval of Treasurer’s Report… May 2017
  2. Prepaid Bills in the Amount of $36,314.57
  3. Bills in the Amount of $16,436.56
  1. Acting Directors Report
  2. Attorney Report
  3. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
  4. Unfinished Business:
       A.  Hours of Operation Discussion and Action
       B.  Lower Level Repairs Proposals Discussion and Action
       C.  Front Entrance & Hallway Repairs Proposals Discussion and Action
       D.  Children’s Area Repairs Proposals Discussion and Action
                    E.  Carrier Control System Replacement Proposal Discussion and Action
  1. New Business:
    1. Tremco Phase 3 Roof Patch and Repair Proposal Discussion and Action
    2. Non Resident Fee Program Form Discussion and Action
    3. Employee Manual Discussion and Action
    4. Concentra account Discussion and Action
    5. Recording Secretary Discussion and Action
    6. Presidential Appointment of Committee Members
 
  Items for Next Agenda
  1. Closed Session and Action If Necessary


                                        Board Meeting Agenda
                                                    May 8, 2017
 
  1. Call to Order at 7:00 by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
  6. Janis & Arlene Jaguszewski via Skype
  7. Tom Rogers from F.E. Moran regarding Carrier control system replacement proposal
  8. Bob Moretti from Tremco regarding roof repair report and new proposal from Tremco
  9. Approval of Meeting Minutes of April 10, 2017
  10. Approval of Closed Session Meeting Minutes of April 10, 2017
  11. Motion to Approve the 3 consent Agenda Items as Listed:
  1. Approval of Treasurer’s Report… April 2017
  2. Prepaid Bills in the Amount of $28,550.83
  3. Bills in the Amount of $40,226.74
  1. Acting Directors Report
  2. Attorney Report
  3. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
  4. Unfinished Business:
       A.  Hours of Operation Discussion and Action
       B.  2017 Salary Budget Discussion and Action
       C.  2017 Line Item Budget Discussion and Action
       D.  Lower Level Repairs Proposals Discussion and Action
       E.  Front Entrance & Hallway Repairs Proposals Discussion and Action
       F.  Children’s Area Repairs Proposals Discussion and Action
  1. New Business:
    1. Nomination and Election of Officers
    2. Carrier Control System Replacement Proposal Discussion and Action
    3. Tremco Phase 3 Roof Patch and Repair Proposal Discussion and Action
   Items for Next Agenda
  1. Closed Session and Action If Necessary
 
 

 
                                                  Special Board Meeting Agenda
                                                                   May 1, 2017
 
  1. Call to Order at 7:00 P.M. by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Closed Session to Discuss Personnel Matters and Budget, Possible Action
 
 

                                                         Board Meeting Agenda
                                                                  April 10, 2017
 
  1. Call to Order at 7:00 by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
  6. Paul Mitoraj from NSS and John Momper from Tremco regarding roof repair report and new proposal from Tremco
  7. Building & Grounds Presentation by Lori Kinzel
  8. Approval of Meeting Minutes of March 13, 2017
  9. Approval of Closed Session Meeting Minutes of March 13, 2017
  10. Motion to Approve the 3 consent Agenda Items as Listed:
  1. Approval of Treasurer’s Report… March 2017
  2. Prepaid Bills in the Amount of $11,762.72
  3. Bills in the Amount of $34,157.70
  1. Acting Directors Report
  2. Attorney Report
  3. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
  4. Unfinished Business:
       A.  Hours of Operation Discussion and Action
       B.  2017 Salary Budget Discussion and Action
       C.  2017 Line Item Budget Discussion and Action
       D.  Fence for HVAC unit Proposal Discussion and Action
  1. New Business:
    1. Tremco Roof Proposal Discussion and Action
    2. Blackout Sealcoating Proposal Discussion and Action
    3. Lower level Repairs Proposals Discussion and Action
    4. Front Entrance & Hallway Repairs Proposals Discussion and Action
    5. Children’s Area Repairs Proposals Discussion and Action
    6. Trustee Vacancy Discussion and Action
 
  Items for Next Agenda
  1. Closed Session and Action If Necessary
 
 
 
 
March 13, 2017 Board Meeting
                                            Board Meeting Agenda
                                                     March 13, 2017
 
  1. Call to Order at 7:00 by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
  6. Jeff Bishop from CDK Accounting Group. Regarding Budget and Financials
  7. Paul Mitoraj from NSS and Bob Moretti from Tremco regarding roof proposal from Tremco
  8. Approval of Meeting Minutes of February 13, 2017
  9. Approval of Meeting Minutes of Special Meeting of February 20, 2017
  10. Approval of Closed Session Meeting Minutes of February 13, 2017
  11. Approval of Closed Session Meeting Minutes of Special Meeting of February 20, 2017
  12. Motion to Approve the 3 consent Agenda Items as Listed:
  1. Approval of Treasurer’s Report… February 2017
  2. Prepaid Bills in the Amount of $10655.13
  3. Bills in the Amount of $33,609.34
  1. Acting Directors Report
  2. Attorney Report
  3. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
  4. Unfinished Business:
       A.  2017 Salary Budget Discussion and Action
       B.  2017 Line Item Budget Discussion and Action
  1. New Business:
    1. Tremco Roof Proposal Discussion and Action
    2. Fence for HVAC unit Proposal Discussion and Action
  Items for Next Agenda
  1. Closed Session and Action If Necessary
 
 
 

 
 
                                       Special Board Meeting Agenda
                                                  February 20, 2017
 
  1. Call to Order at 7:00 P.M. by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Closed Session to Discuss Personnel Matters and Budget, Possible Action
 
 

                                                            Board Meeting Agenda
                                                                 February 13, 2017
 
  1. Call to Order at 7:00 by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
  6. Rich Arnold from FE Moran. Regarding New HVAC System
  7. Paul Mitoraj from NSS. Regarding Water Test Results
  8. Approval of Meeting Minutes of January 9, 2017
  9. Approval of Closed Session Meeting Minutes of January 9, 2017
  10. Motion to Approve the 3 consent Agenda Items as Listed:
  1. Approval of Treasurer’s Report… January 2017
  2. Prepaid Bills in the Amount of $ 30,860.76
  3. Bills in the Amount of $46,535.05
  1. Acting Directors Report
  2. Attorney Report
  3. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
  4. Unfinished Business:
       A.  2017 Salary Budget Discussion and Action
       B.  2017 Line Item Budget Discussion and Action
       C.  Hours of Operation Discussion and Action
  1. New Business:
                   A. NSS Water Test Results Discussion and Action
                   B. New HVAC Discussion and Action
                   C. Job Descriptions Discussion and Action
                   D. ILA Library Trustee Forum Discussion and Action
  1. Items for Next Agenda
  2. Closed Session and Action If Necessary
 
 
January 9, 2016 Board Meeting Agenda
Monday at 7:00 pm


                                                                                                               #4
                                               Board Meeting Agenda
                                                 
December 12, 2016
 
  1. Call to Order at 7:00 by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
  6. Julie Soto Presentation
  7. Approval of Meeting Minutes of November 14, 2016
  8. Approval of Closed Session Meeting Minutes of November 14, 2016
  9. Motion to Approve the 3 consent Agenda Items as Listed:
  1. Approval of Treasurer’s Report… November 2016
  2. Prepaid Bills in the Amount of $ 14,143.21
  3. Bills in the Amount of $ 12,549.44
  1. Acting Directors Report
  2. Attorney Report
  3. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
  4. Unfinished Business:
       A.  2017 Salary Budget Discussion and Action
       B.  2017 Line Item Budget Discussion and Action
       C.  Employee Handbook Discussion and Action         
  1. New Business:
                   A. 2017 Board of Trustees Meeting Dates Discussion and Action
                   B. 2017 Holiday Closing Discussion and Action
  1. Items for Next Agenda
  2. Closed Session and Action If Necessary


                                                                                                                                       #4
                                                   AMENDED Board Meeting Agenda
                                                             November 14, 2016
 
  1. Call to Order at 7:00 by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
  6. Presentation by Dee Brennan: Executive Director of Rails “Reaching Across Illinois Library System”
  7. Presentation by Aaron Skog: Executive Director of SWAN Libraries “System Wide Automated Network”
  8. Approval of Closed Session Meeting Minutes of September 12, 2016
  9. Approval of Meeting Minutes of October 10, 2016
  10. Approval of Closed Session Meeting Minutes of October 10, 2016
  11. Motion to Approve the 3 consent Agenda Items as Listed:
  1. Approval of Treasurer’s Report… October 2016
  2. Prepaid Bills in the Amount of $ 42,482.21
  3. Bills in the Amount of $ 16,874.78
  1. Acting Directors Report
  2. Attorney Report
  3. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
  4. Unfinished Business:
       A.  Employee Handbook Discussion and Action
       B.  2017 Salary Budget Discussion and Action
       C.  2017 Line Item Budget Discussion and Action
  1. New Business:
A.   Rone Construction Concrete Pad Discussion and Action
B.   2017 Government Travel Expense Control Act Discussion and Action
C.   Children’s Department Ceiling / Roof Discussion
D.   Patron TV Discussion and Action
E.   LK Properties Equipment Pad Proposal Discussion and Action
F.   LS Contracting Group Equipment Pad Proposal Discussion and Action
G. Purchase New Computers Discussion and Action
  1. Items for Next Agenda
  2. Closed Session and Action If Necessary
 
 

                                                                                                                            #4
                                               Board Meeting Agenda
                                                  November 14, 2016
 
  1. Call to Order at 7:00 by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
  6. Presentation by Dee Brennan: Executive Director of Rails “Reaching Across Illinois Library System”
  7. Presentation by Aaron Skog: Executive Director of SWAN Libraries “System Wide Automated Network”
  8. Approval of Closed Session Meeting Minutes of September 12, 2016
  9. Approval of Meeting Minutes of October 10, 2016
  10. Approval of Closed Session Meeting Minutes of October 10, 2016
  11. Motion to Approve the 3 consent Agenda Items as Listed:
  1. Approval of Treasurer’s Report… October 2016
  2. Prepaid Bills in the Amount of $ 42,482.21
  3. Bills in the Amount of $ 16,874.78
  1. Acting Directors Report
  2. Attorney Report
  3. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
  4. Unfinished Business:
       A.  Employee Handbook Discussion and Action
       B.  2017 Salary Budget Discussion and Action
       C.  2017 Line Item Budget Discussion and Action
  1. New Business:
       A.   Rone Construction Concrete Pad Discussion and Action
       B.   2017 Government Travel Expense Control Act Discussion and Action
       C.   Children’s Department Ceiling / Roof Discussion
       D.   Patron TV Discussion and Action
       E.   LK Properties Equipment Pad Proposal Discussion and Action
  1. Items for Next Agenda
  2. Closed Session and Action If Necessary
 
 
 

 
                            Special Board Meeting Agenda
                                September 19, 2016
 
  1. Call to Order by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
  6. Unfinished Business:
           A) Insurance Renewal Discussion and Action
           B) HVAC Discussion and Action
      7.   Closed Session and Action if Necessary
      8.   Adjournment
 

 
                                                                                                                                        #4
                                                          Board Meeting Agenda
                                                             September 12, 2016
 
  1. Call to Order at 7:00 by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
1. Presentation to Employee Donna Plocharczyk 25 Years of Employment
2. Presentation from Greg Eck from Beneficial Solutions
3. Presentation from Amanda Bielko from Heil & Heil Insurance Group
4. Presentation from Estelle Markham from Myers Briggs Insurance Group
5. Presentation from Tom Travato from Moraine Court Assistant Living
6. Presentation from Kathy Otto
        6.   Approval of Minutes of Regular Meeting of August 8, 2016
  1. Approval of Closed Session Meeting Minutes of August 8, 2016
  2. Motion to Approve the 3 consent Agenda Items as Listed:
  1. Approval of Treasurer’s Report… August 2016
  2. Prepaid Bills in the Amount of $ 8,536.98
  3. Bills in the Amount of $ 11,430.53
  1. Acting Directors Report
  2. Attorney Report
  3. Committee Report
  1. Finance – Chairperson:
  2. Policy/By-Laws- Chairperson:
  1. Unfinished Business:
A. Repairs to Roof Discussion
B. F.E. Moran Discussion and Action
        13. New Business:
A.  FLSA Changes: Over Time and Salary Threshold Discussion and Action
B.  Employee Handbook Discussion and Action
            C.  Break Policy Discussion and Action
            D.  Heil & Heil / Myers Briggs Insurance Discussion and Action
            E.  Beneficial Solutions Discussion and Action
            F.  Moraine Court Book Club Discussion and Action
 14. Items for Next Agenda
 15. Closed Session and Action If Necessary
 
 

Board Meeting
Agenda
August 8, 2016
 
  1. Call to Order at 7:00 by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
    1. Presentation from Amanda Bielko from Heil & Heil Insurance Group
    2. Presentation from Estelle Markham from Myers Briggs Insurance Group
    3. Presentation by Kathy Otto
    4. Presentation by Julie Soto Head of Youth Services
  6. Approval of Minutes of Regular Meeting of July 11, 2016
  7. Approval of Closed Session Meeting Minutes of July 11, 2016
  8. Motion to Approve the 3 consent Agenda Items as Listed:
  9. Approval of Treasurer’s Report… July 2016
  10. Prepaid Bills in the Amount of $ 20,067.28
  11. Bills in the Amount of $ 17,363.50
  12. Acting Directors Report
  13. Attorney Report
  14. Committee Report
  15. Finance – Chairperson:
  16. Policy/By-Laws- Chairperson:
  17. Unfinished Business:
    A. Repairs to Roof Discussion 
            13. New Business:
    A. F.E. Moran Discussion
                 B. Debit Card Statement Discussion and Action
                C. ILA Conference Early Bird Registration Discussion and Action
                D. Moraine Court Book Club Discussion and Action
              14. Items for Next Agenda
             15. Closed Session and Action If Necessary
 
 
 

                                                                                                                                    #4
 
                                               Board Meeting Agenda
                                                      July 11, 2016
 
  1. Call to Order at 7:00 by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
      1. Tom Purl: Purco HVAC & Tom Rogers F.E. Moran Mechanical Services
      2. Richard Arnold: from F.E. Moran Mechanical Services
      3. Rich Struzik: Village of Bridgeview HVAC Inspector
      4. Presentation from Julie Soto
      5. Presentation from Kathy Otto
  1. Approval of Minutes of Regular Meeting of June 13, 2016
  2. Approval of Closed Session Meeting Minutes of June 13, 2016
  3. Motion to Approve the 3 consent Agenda Items as Listed:
  1. Approval of Treasurer’s Report… June 2016
  2. Prepaid Bills in the Amount of $ 6,815.90
  3. Bills in the Amount of $ 22,120.75
  1. Acting Directors Report
  2. Attorney Report
  3. Committee Report
  1. Finance – Chairperson:
  2. Policy/By-Laws- Chairperson:
  1. Unfinished Business:
             A.   Changes to Organizational Meeting Discussion and Action
        13. New Business:
             A. Repairs to Roof Discussion
             B. Hartford Insurance Notice of Nonrenewal Discussion and Action
             C. Fair Labor Standard Act Rule Change Effective December 2016 Discussion
             D. Moraine Court Book Club Discussion and Action
         14. Items for Next Agenda
         15. Closed Session and Action If Necessary
 
 

                                                                                                                                           #5
                                                                 Board Meeting Agenda
                                                                        June 13, 2016
 
  1. Call to Order at 7:00 by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Approval of Agenda
  5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
          1. Alan Devey: Cook & Kocher Insurance Group
          2. Andrew Angel: Removal from Internet
          3. Aboulfotouh Kandil: Material Needed to Obtain a Library Card
          4. Betsy Dardovsky: Late Fee of 5 Years
          5. Tom Purl:  Purco HVAC
  1. Approval of Minutes of Regular Meeting of May 9, 2016
  2. Approval of Closed Session Meeting Minutes of May 9, 2016
  3. Motion to Approve the 3 consent Agenda Items as Listed:
  1. Approval of Treasurer’s Report… May 2016
  2. Prepaid Bills in the Amount of $ 21,826.61
  3. Bills in the Amount of $ 37,303.25
  1. Acting Directors Report
  2. Attorney Report
  3. Committee Report
  1. Finance – Chairperson:
  2. Policy/By-Laws- Chairperson:
  1. Unfinished Business:
       A.   Employee Handbook Review, Discussion and Action
       B.   Changes to Organizational Meeting Discussion and Action
       C.   Cook & Kocher Insurance Discussion and Action
        13. New Business:
A.   Trustee Banquet of May 13, 2016 Discussion
        B.    Repairs to Roof Discussion
        C.    2016 Public Library Nonresident Card Participation
        14. Items for Next Agenda
        15. Closed Session and Action If Necessary
        16. Adjournment…
 
 
 
 

                Board Meeting
 Agenda
May 9, 2016
 
  1. Call to Order at 7:00 by President Carben
  2. Roll Call
  3. Pledge of Allegiance
  4. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
  5. Approval of Agenda
  6. Alan Devey from Cook & Kocher Insurance Group
  7. Approval of Minutes of Regular Meeting of April 11, 2016
  8. Approval of Closed Session Meeting Minutes of April 11, 2016
  9. Motion to Approve the 3 consent Agenda Items as Listed:
  1. Approval of Treasurer’s Report… April 2016
  2. Prepaid Bills in the Amount of $ 15,473.15
  3. Bills in the Amount of $ 15,260.04
  1. Acting Directors Report
  2. Attorney Report
  3. Committee Report
  1. Finance – Chairperson:
  2. Policy/By-Laws- Chairperson:
  1. Unfinished Business:
A.   Employee Handbook Review, Discussion and Action
New Business:
A.   Officer Election
B.   Changes to Organizational Meeting Discussion and Action
C.   Cook & Kocher Insurance Discussion
  1. Items for Next Agenda
  2. Closed Session and Action If Necessary
  3. Adjournment…