BOARD MEETINGS
Bridgeview Public Library holds its monthly Board meetings on the second Monday of each month at 7:00 pm.  Meetings are held in the Landek Board Room in the Lower Level and  are open to the public.

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                                                        Board Meeting Agenda
                                                                July 9, 2018
 

1. Call to Order at 7:00 by President Al Safadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Jeff Bishop from CDK Accounting regarding Library Financials
7. Approval of Closed Session Meeting Minutes of April 9, 2018
8. Approval of Meeting Minutes of June 11, 2018
9. Approval of Closed Session Meeting Minutes of June 11, 2018
10. Motion to Approve the 3 consent Agenda Items as Listed:
    1. Approval of Treasurer’s Report – June 2018
    2. Prepaid Bills in the Amount of $10,024.00
    3. Bills in the Amount of $12,188.93
11. Acting Directors Report
12. Attorney Report
13. Committee Report
    1. Finance – Chairperson
    2. Policy/By-Laws- Chairperson
14. Unfinished Business
    1. HVAC Service Agreement Discussion and Action
    2. Review Closed Session Minutes Discussion and Action
    3. Carrier Proposal to add West air handling unit to iVue Discussion and Action
15. New Business:
    1. Rich Struzik Consulting Agreement Discussion and Action
    2. Study Room Policy Revision Discussion and Action
16. Items for Next Agenda
17. Closed Session and Action If Necessary

 
 

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                                                               Board Meeting Agenda
                                                                     June 11, 2018
 

1. Call to Order at 7:00 by President Al Safadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Approval of Closed Session Meeting Minutes of April 9, 2018
7. Approval of Meeting Minutes of May 14, 2018
8. Approval of Closed Session Meeting Minutes of May 14, 2018
9. Motion to Approve the 3 consent Agenda Items as Listed:
   1. Approval of Treasurer’s Report – May 2018
   2. Prepaid Bills in the Amount of $16,021.07
   3. Bills in the Amount of $42,150.14
10. Acting Directors Report
11. Attorney Report
12. Committee Report
    1. Finance – Chairperson
    2. Policy/By-Laws- Chairperson
13. Unfinished Business
    1. HVAC Service Agreement Discussion and Action
    2. Review Closed Session Minutes Discussion and Action
14. New Business:
    1. Carrier Proposal to add the west air handling unit to iVue Discussion and Action
15. Items for Next Agenda
16. Closed Session and Action If Necessary

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                                          Board Meeting Agenda
                                                  May 14, 2018
 

1. Call to Order at 7:00 by President Al Safadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Rich Struzik via conference call regarding HVAC Maintenance
7. Kelsie Kliner from Greater Chicago Food Depository regarding Summer Meal Program
8. Approval of Closed Session Meeting Minutes of February 12, 2018 
9. Approval of Meeting Minutes of April 9, 2018
10. Approval of Closed Session Meeting Minutes of April 9, 2018
11. Motion to Approve the 3 consent Agenda Items as Listed:
    1. Approval of Treasurer’s Report – April 2018
    2. Prepaid Bills in the Amount of $31,586.37
    3. Bills in the Amount of $20,505.58
12. Acting Directors Report
13. Attorney Report
14. Committee Report
    1. Finance – Chairperson
    2. Policy/By-Laws- Chairperson
15. Unfinished Business
    1. HVAC Service Agreement Discussion and Action
16. New Business:
    1. Review Closed Session Minutes Discussion and Action
    2. Chicago Food Depository Summer Meal Program Discussion and Action
    3. Annual Non-Resident Card Fee Program Policy Discussion and Action
17. Items for Next Agenda
18. Closed Session and Action If Necessary

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                                                      Board Meeting Agenda
                                                            March 12, 2018
 

1. Call to Order at 7:00 by President Al Safadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Approval of Meeting Minutes of February 12, 2018
7. Approval of Closed Session Meeting Minutes of February 12, 2018
8. Motion to Approve the 3 consent Agenda Items as Listed:
   1. Approval of Treasurer’s Report - February 2018
   2. Prepaid Bills in the Amount of $14,548.05
   3. Bills in the Amount of $15,977.53
9. Acting Directors Report
10. Attorney Report
11. Committee Report
    1. Finance – Chairperson
    2. Policy/By-Laws- Chairperson
12. Unfinished Business
    1. Phone System Server Refresh/Hardware Update Proposal Discussion & Action
    2. Southwest Side Attic Repairs Proposal Discussion and Action
    3. Voter Registration Booth Request & Meeting Room Policy Review Discussion & Action
    4. HVAC Service Agreement Discussion and Action
    5. Acting Director Spending Limit Discussion and Action
13. New Business:
    1. Carrier VAV Box #7 Repair Proposal Discussion and Action
    2. Hours of Operation Discussion and Action
    3. Charging Non-Residents for Services Discussion and Action
14. Items for Next Agenda
15. Closed Session and Action If Necessary

 
 
 
 

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                                                              Board Meeting Agenda
                                                                   February 12, 2018
 

1. Call to Order at 7:00 by President Al Safadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Rich Struzik regarding the Carrier VAV valve inspection and calibration
7. Jonathan Butkus regarding phone system upgrade
8. Approval of Meeting Minutes of December 11, 2017
9. Approval of Closed Session Meeting Minutes of December 11, 2017
10. Approval of Meeting Minutes of January 8, 2018
11. Approval of Closed Session Meeting Minutes of January 8, 2018
12. Approval of Special Meeting Minutes of January 22, 2018
13. Approval of Special Meeting Closed Session Minutes of January 22, 2018
14. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… January 2018
2. Prepaid Bills in the Amount of $38690.80
3. Bills in the Amount of $26073.67

15. Acting Directors Report
16. Attorney Report
17. Committee Report
    1. Finance – Chairperson
    2. Policy/By-Laws- Chairperson
18. Unfinished Business:

                    A.  Carrier Control System Replacement Proposal Discussion and Action
                    B.  Phone System Server Refresh/Hardware Update Proposal Discussion and Action
                    C.  Southwest Side Attic Repairs Proposal Discussion and Action
                    D. Astoria 5 Day Cleaning Proposal Discussion and Action
                    E. Voter Registration Booth Request & Meeting Room Policy Review Discussion
                         and Action

19. New Business:
    1. Carrier Service Agreement Discussion and Action
    2. Acting Director Spending Limit Discussion and Action
20.  Items for Next Agenda
21. Closed Session and Action If Necessary

 
 
 

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                                         Special Board Meeting Agenda
                                                     January 22, 2018
 

1. Call to Order at 7:00 P.M. by President Al Safadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. HVAC Discussion and Action
6. Closed Session and Action if necessary

 
 

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                                                              Board Meeting Agenda
                                                                   January 8, 2018
 

1. Call to Order at 7:00 by President Al Safadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Rich Struzick regarding Carrier Control System Replacement
7. Randy from Mitel regarding phone system upgrade
8. Jonathan Butkus regarding phone system upgrade & technology purchasing schedule
9. Approval of Meeting Minutes of December 11, 2017
10. Approval of Closed Session Meeting Minutes of December 11, 2017
11. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… December 2017
2. Prepaid Bills in the Amount of $8691.06
3. Bills in the Amount of $11632.39

12. Acting Directors Report
13. Attorney Report
14. Committee Report
    1. Finance – Chairperson
    2. Policy/By-Laws- Chairperson
15. Unfinished Business:

                    A. Carrier Control System Replacement Proposal Discussion and Action
                    B. Phone System Server Refresh/Hardware Update Proposal Discussion and Action

16. New Business:
    1. All-Types Elevators Replacement of Hydraulic Packing Proposal Discussion and Action
    2. Southwest Side Attic Repairs Proposal Discussion and Action
    3. Patch and Repair Atrium Windows Proposal Discussion and Action
    4. Glass Replacement Windows Proposal Discussion and Action
    5. Astoria 5 Day Cleaning Proposal Discussion and Action
    6. F.E. Moran Hot Deck Heating Coil Pump Replacement Discussion and Action
    7. Voter Registration Booth Request & Meeting Room Policy Review Discussion and Action
    8. Fund Balance Commitment Resolution Discussion and Action
17.  Items for Next Agenda
18. Closed Session and Action If Necessary

 
 

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                                                          Board Meeting Agenda
                                                             December 11, 2017
 

1. Call to Order at 7:00 by President Al Safadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Approval of Meeting Minutes of October 9, 2017
7. Approval of Closed Session Meeting Minutes of October 9, 2017
8. Approval of Special Meeting Minutes of October 23, 2017
9. Approval of Special Closed Session Meeting Minutes of October 23, 2017
10. Approval of Meeting Minutes of November 13, 2017
11. Approval of Closed Session Meeting Minutes of November 13, 2017
12. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… November 2017
2. Prepaid Bills in the Amount of $12958.32
3. Bills in the Amount of $26882.28

13. Acting Directors Report
14. Attorney Report
15. Committee Report
    1. Finance – Chairperson
    2. Policy/By-Laws- Chairperson
16. Unfinished Business:

                    A.  Carrier Control System Replacement Proposal Discussion and Action
                    B.  Fire System Backflow Device Failure Repairs Proposal Discussion and Action
                    C.  Sump Pump Closet Proposal Discussion and Action
                    D. Phone System Server Refresh/Hardware Update Proposal Discussion and Action
                    E. 2018 Salary Budget Discussion and Action
                    F. 2018 Operating Budget Discussion and Action 

17. New Business:
    1. 2018 BCBS Health Insurance Renewal Discussion and Action
    2. Employee Handbook Revision Discussion and Action
18.  Items for Next Agenda
19. Closed Session and Action If Necessary

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                                                   Bridgeview Public Library
                                                        Board of Trustees
                                                  Finance Committee Meeting
                                                  November 27, 2017 5:45 PM
 
1.   Welcome and Call to Order by Chairman Lewis
2.  Roll Call
      2017 Finance Policy Committee Officers and Members
                                                Chairperson       Gary Lewis
                                                Member              Randy Carben
                                                Member              Lila Marek


3.   Approval of Agenda
4.   Public Introduction/Comment
5.  Closed session for matters of personnel, hiring/firing.

6.  Return to open session.

7.  Adjourn.
 

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                                               Board Meeting Agenda
                                                  November 13, 2017
 

1. Call to Order at 7:00 by President Alsafadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Approval of Meeting Minutes of October 9, 2017
7. Approval of Closed Session Meeting Minutes October 9, 2017
8. Approval of Special Meeting Minutes of October 23, 2017
9. Approval of Special Meeting Closed Session Meeting Minutes of October 23, 2017
10. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… October 2017
2. Prepaid Bills in the Amount of $23,930.18
3. Bills in the Amount of $59,394.62

11. Acting Directors Report
12. Attorney Report
13. Committee Report
    1. Finance – Chairperson
    2. Policy/By-Laws- Chairperson
14. Unfinished Business:

       A.  Employee Manual Revisions Discussion and Action
                    B.  Carrier Control System Replacement Proposal Discussion and Action
             C.  Power Washing Panels, Library Sign, and Window Frames Discussion and Action             

15. New Business:
    1. Attic Repairs Proposal Discussion and Action
    2. Sump Pump Closet Proposal Discussion and Action
    3. Fire System Backflow Device Failure Repairs Proposal Discussion and Action
    4. Phone System Server Refresh/Hardware Update Proposal Discussion and Action
    5. 2018 Salary Budget Discussion and Action
    6. 2018 Operating Budget Discussion and Action

 
  Items for Next Agenda

16. Closed Session and Action If Necessary

 
 
 

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                                                      Special Board Meeting Agenda
                                                                October 23, 2017
1. Call to Order at 7:00 P.M. by President Alsafadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Closed Session to Discuss Personnel Matters, Possible Action

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                                                     Board Meeting Agenda
                                                          October 9, 2017
 

1. Call to Order at 7:00 by President Alsafadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Jeff Bishop from CDK Accounting
7. Patricia Anderson
8. Approval of Meeting Minutes of September 11, 2017
9. Approval of Closed Session Meeting Minutes of September 11, 2017
10. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… September 2017
2. Prepaid Bills in the Amount of $20,880.11
3. Bills in the Amount of $35,761.84

11. Acting Directors Report
12. Attorney Report
13. Committee Report
    1. Finance – Chairperson
    2. Policy/By-Laws- Chairperson
14. Unfinished Business:

       A.  Employee Manual Revisions Discussion and Action
       B.  Front Entrance & Hallway Repairs Proposals Discussion and Action
       C.  Children’s Area Repairs Proposals Discussion and Action
                    D.  Carrier Control System Replacement Proposal Discussion and Action
                   

15. New Business:
    1. Additional Arch Repairs Proposal Discussion and Action
    2. Power Washing Panels, Library Sign, and Window Frames Discussion and Action

 
  Items for Next Agenda

16. Closed Session and Action If Necessary

 
 

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                                                       Board Meeting Agenda
                                                          September 11, 2017
 

1. Call to Order at 7:00 by President Alsafadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Estelle Markham from Kamm Insurance Group regarding Insurance Renewal
7. John Momper from Tremco and Paul Mitoraj from NSS regarding new Façade Arch proposal and Snow System proposal from Tremco
8. Julie Soto from Bridgeview Public Library
9. Approval of Meeting Minutes of August 14, 2017
10. Approval of Closed Session Meeting Minutes of August 14, 2017
11. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… August 2017
2. Prepaid Bills in the Amount of $35,945.32
3. Bills in the Amount of $ 15,992.01

12. Acting Directors Report
13. Attorney Report
14. Committee Report
    1. Finance – Chairperson
    2. Policy/By-Laws- Chairperson
15. Unfinished Business:

                    A.  Insurance Renewal Proposal Discussion and Action
       B.  Employee Manual Revisions Discussion and Action
       C.  Front Entrance & Hallway Repairs Proposals Discussion and Action
       D. Children’s Area Repairs Proposals Discussion and Action
                    E.  Carrier Control System Replacement Proposal Discussion and Action
                    

16. New Business:
    1. Tremco Façade Arch Proposal Discussion and Action
    2. Tremco Snow System Proposal Discussion and Action
    3. Technology for Blocking Illegal Internet Activities Discussion and Action

 
  Items for Next Agenda

17. Closed Session and Action If Necessary

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                                                                  Bridgeview Public Library
                                                                        Board of Trustees
                                                                 Policy Committee Meeting
                                                                  August 22, 2017 1:00 PM
 
1.   Welcome and Call to Order
2.   Approval of Agenda
3.   Public Introduction/Comment
 
4.   2017 Policy Committee Officers and Members
                                                Chairperson       Nick Lamnatos
                                                Member              Alice Vilimek
                                                Member              Vicki Choate
 
5.  New Business Revise and update policies and bylaws
 
6.   Items for and Scheduling of next Policy Committee Meeting
 
7.    Adjournment
 
 
 

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                                                 Board Meeting Agenda
                                                        August 14, 2017
 

1. Call to Order at 7:00 by President Alsafadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Estelle Markham from Kamm Insurance Group regarding Insurance Renewal
7. Bob Moretti from Tremco regarding roof repair report and new proposal from Tremco
8. Mike Carter from Microclimate Ice & Snow regarding Snow & Ice Mitigation proposal
9. Tom Rogers and Tom Purl from F.E. Moran regarding Carrier control system replacement proposal
10. Rich Struzik from Village of Bridgeview regarding Carrier control system replacement
11. Lori Kinzel from Bridgeview Public Library
12. Approval of Meeting Minutes of July 10, 2017
13. Approval of Closed Session Meeting Minutes of July 10, 2017
14. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… July 2017
2. Prepaid Bills in the Amount of $29,692.28
3. Bills in the Amount of $17,715.25

15. Acting Directors Report
16. Attorney Report
17. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
18. Unfinished Business:

                    A.  Hours of Operation Discussion and Action
                    B.  Lower Level Repairs Proposals Discussion and Action
                    C.  Front Entrance & Hallway Repairs Proposals Discussion and Action
                    D. Children’s Area Repairs Proposals Discussion and Action
                    E.  Carrier Control System Replacement Proposal Discussion and Action
                    F.  Employee Manual Revisions Discussion and Action
                    G. Presidential Appointment of Committee Members
                    H. Tremco Preventative Maintenance Proposal Discussion and Action

19. New Business:
    1. Insurance Renewal Proposal Discussion and Action
    2. Microclimate Snow and Ice Mitigation Proposal Discussion and Action

 
  Items for Next Agenda

20. Closed Session and Action If Necessary

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                                                 Board Meeting Agenda
                                                        July 10, 2017
 

1. Call to Order at 7:00 by President Alsafadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Rich Struzik from Village of Bridgeview regarding Carrier control system replacement
7. Approval of Meeting Minutes of June 12, 2017
8. Approval of Closed Session Meeting Minutes of June 12, 2017
9. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… June 2017
2. Prepaid Bills in the Amount of $18,777.44
3. Bills in the Amount of $18,426.02

10. Acting Directors Report
11. Attorney Report
12. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
13. Unfinished Business:

       A.  Hours of Operation Discussion and Action
       B.  Lower Level Repairs Proposals Discussion and Action
       C.  Front Entrance & Hallway Repairs Proposals Discussion and Action
       D. Children’s Area Repairs Proposals Discussion and Action
                    E.  Carrier Control System Replacement Proposal Discussion and Action
                    F.  Employee Manual Discussion and Action
                    G. Presidential Appointment of Committee Members

14. New Business:
    1. Tremco Preventative Maintenance Proposal Discussion and Action

 
  Items for Next Agenda

15. Closed Session and Action If Necessary

 
 

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                                             Board Meeting Agenda
                                                    June 12, 2017
 

1. Call to Order at 7:00 by President Alsafadi
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Tom Rogers from F.E. Moran regarding Carrier control system replacement proposal
7. Bob Moretti and Paul Mitoraj from Tremco regarding roof repair report and new proposal from Tremco
8. Approval of Meeting Minutes of Special Meeting May 1, 2017
9. Approval of Meeting Minutes of May 8, 2017
10. Approval of Closed Session Meeting Minutes of Special Meeting May 1, 2017
11. Approval of Closed Session Meeting Minutes of May 8, 2017
12. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… May 2017
2. Prepaid Bills in the Amount of $36,314.57
3. Bills in the Amount of $16,436.56

13. Acting Directors Report
14. Attorney Report
15. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
16. Unfinished Business:

       A.  Hours of Operation Discussion and Action
       B.  Lower Level Repairs Proposals Discussion and Action
       C.  Front Entrance & Hallway Repairs Proposals Discussion and Action
       D.  Children’s Area Repairs Proposals Discussion and Action
                    E.  Carrier Control System Replacement Proposal Discussion and Action

17. New Business:
    1. Tremco Phase 3 Roof Patch and Repair Proposal Discussion and Action
    2. Non Resident Fee Program Form Discussion and Action
    3. Employee Manual Discussion and Action
    4. Concentra account Discussion and Action
    5. Recording Secretary Discussion and Action
    6. Presidential Appointment of Committee Members

 
  Items for Next Agenda

18. Closed Session and Action If Necessary

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                                        Board Meeting Agenda
                                                    May 8, 2017
 

1. Call to Order at 7:00 by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Janis & Arlene Jaguszewski via Skype
7. Tom Rogers from F.E. Moran regarding Carrier control system replacement proposal
8. Bob Moretti from Tremco regarding roof repair report and new proposal from Tremco
9. Approval of Meeting Minutes of April 10, 2017
10. Approval of Closed Session Meeting Minutes of April 10, 2017
11. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… April 2017
2. Prepaid Bills in the Amount of $28,550.83
3. Bills in the Amount of $40,226.74

12. Acting Directors Report
13. Attorney Report
14. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
15. Unfinished Business:

       A.  Hours of Operation Discussion and Action
       B.  2017 Salary Budget Discussion and Action
       C.  2017 Line Item Budget Discussion and Action
       D.  Lower Level Repairs Proposals Discussion and Action
       E.  Front Entrance & Hallway Repairs Proposals Discussion and Action
       F.  Children’s Area Repairs Proposals Discussion and Action

16. New Business:
    1. Nomination and Election of Officers
    2. Carrier Control System Replacement Proposal Discussion and Action
    3. Tremco Phase 3 Roof Patch and Repair Proposal Discussion and Action

   Items for Next Agenda

17. Closed Session and Action If Necessary

 
 

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                                                  Special Board Meeting Agenda
                                                                   May 1, 2017
 

1. Call to Order at 7:00 P.M. by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Closed Session to Discuss Personnel Matters and Budget, Possible Action

 
 

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                                                         Board Meeting Agenda
                                                                  April 10, 2017
 

1. Call to Order at 7:00 by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Paul Mitoraj from NSS and John Momper from Tremco regarding roof repair report and new proposal from Tremco
7. Building & Grounds Presentation by Lori Kinzel
8. Approval of Meeting Minutes of March 13, 2017
9. Approval of Closed Session Meeting Minutes of March 13, 2017
10. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… March 2017
2. Prepaid Bills in the Amount of $11,762.72
3. Bills in the Amount of $34,157.70

11. Acting Directors Report
12. Attorney Report
13. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
14. Unfinished Business:

       A.  Hours of Operation Discussion and Action
       B.  2017 Salary Budget Discussion and Action
       C.  2017 Line Item Budget Discussion and Action
       D.  Fence for HVAC unit Proposal Discussion and Action

15. New Business:
    1. Tremco Roof Proposal Discussion and Action
    2. Blackout Sealcoating Proposal Discussion and Action
    3. Lower level Repairs Proposals Discussion and Action
    4. Front Entrance & Hallway Repairs Proposals Discussion and Action
    5. Children’s Area Repairs Proposals Discussion and Action
    6. Trustee Vacancy Discussion and Action

 
  Items for Next Agenda

16. Closed Session and Action If Necessary

 
 
 
 

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March 13, 2017 Board Meeting
                                            Board Meeting Agenda
                                                     March 13, 2017
 

1. Call to Order at 7:00 by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Jeff Bishop from CDK Accounting Group. Regarding Budget and Financials
7. Paul Mitoraj from NSS and Bob Moretti from Tremco regarding roof proposal from Tremco
8. Approval of Meeting Minutes of February 13, 2017
9. Approval of Meeting Minutes of Special Meeting of February 20, 2017
10. Approval of Closed Session Meeting Minutes of February 13, 2017
11. Approval of Closed Session Meeting Minutes of Special Meeting of February 20, 2017
12. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… February 2017
2. Prepaid Bills in the Amount of $10655.13
3. Bills in the Amount of $33,609.34

13. Acting Directors Report
14. Attorney Report
15. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
16. Unfinished Business:

       A.  2017 Salary Budget Discussion and Action
       B.  2017 Line Item Budget Discussion and Action

17. New Business:
    1. Tremco Roof Proposal Discussion and Action
    2. Fence for HVAC unit Proposal Discussion and Action

  Items for Next Agenda

18. Closed Session and Action If Necessary

 
 
 

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                                       Special Board Meeting Agenda
                                                  February 20, 2017
 

1. Call to Order at 7:00 P.M. by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Closed Session to Discuss Personnel Matters and Budget, Possible Action

 
 

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                                                            Board Meeting Agenda
                                                                 February 13, 2017
 

1. Call to Order at 7:00 by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Rich Arnold from FE Moran. Regarding New HVAC System
7. Paul Mitoraj from NSS. Regarding Water Test Results
8. Approval of Meeting Minutes of January 9, 2017
9. Approval of Closed Session Meeting Minutes of January 9, 2017
10. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… January 2017
2. Prepaid Bills in the Amount of $ 30,860.76
3. Bills in the Amount of $46,535.05

11. Acting Directors Report
12. Attorney Report
13. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
14. Unfinished Business:

       A.  2017 Salary Budget Discussion and Action
       B.  2017 Line Item Budget Discussion and Action
       C.  Hours of Operation Discussion and Action

15. New Business:

                   A. NSS Water Test Results Discussion and Action
                   B. New HVAC Discussion and Action
                   C. Job Descriptions Discussion and Action
                   D. ILA Library Trustee Forum Discussion and Action

16. Items for Next Agenda
17. Closed Session and Action If Necessary

 
 

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January 9, 2016 Board Meeting Agenda
Monday at 7:00 pm

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                                                                                                               #4
                                               Board Meeting Agenda
                                                  December 12, 2016
 

1. Call to Order at 7:00 by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Julie Soto Presentation
7. Approval of Meeting Minutes of November 14, 2016
8. Approval of Closed Session Meeting Minutes of November 14, 2016
9. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… November 2016
2. Prepaid Bills in the Amount of $ 14,143.21
3. Bills in the Amount of $ 12,549.44

10. Acting Directors Report
11. Attorney Report
12. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
13. Unfinished Business:

       A.  2017 Salary Budget Discussion and Action
       B.  2017 Line Item Budget Discussion and Action
       C.  Employee Handbook Discussion and Action         

14. New Business:

                   A. 2017 Board of Trustees Meeting Dates Discussion and Action
                   B. 2017 Holiday Closing Discussion and Action

15. Items for Next Agenda
16. Closed Session and Action If Necessary

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                                                                                                                                       #4
                                                   AMENDED Board Meeting Agenda
                                                             November 14, 2016
 

1. Call to Order at 7:00 by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Presentation by Dee Brennan: Executive Director of Rails “Reaching Across Illinois Library System”
7. Presentation by Aaron Skog: Executive Director of SWAN Libraries “System Wide Automated Network”
8. Approval of Closed Session Meeting Minutes of September 12, 2016
9. Approval of Meeting Minutes of October 10, 2016
10. Approval of Closed Session Meeting Minutes of October 10, 2016
11. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… October 2016
2. Prepaid Bills in the Amount of $ 42,482.21
3. Bills in the Amount of $ 16,874.78

12. Acting Directors Report
13. Attorney Report
14. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
15. Unfinished Business:

       A.  Employee Handbook Discussion and Action
       B.  2017 Salary Budget Discussion and Action
       C.  2017 Line Item Budget Discussion and Action

16. New Business:

A.   Rone Construction Concrete Pad Discussion and Action
B.   2017 Government Travel Expense Control Act Discussion and Action
C.   Children’s Department Ceiling / Roof Discussion
D.   Patron TV Discussion and Action
E.   LK Properties Equipment Pad Proposal Discussion and Action
F.   LS Contracting Group Equipment Pad Proposal Discussion and Action
G. Purchase New Computers Discussion and Action

17. Items for Next Agenda
18. Closed Session and Action If Necessary

 
 

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                                                                                                                            #4
                                               Board Meeting Agenda
                                                  November 14, 2016
 

1. Call to Order at 7:00 by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Presentation by Dee Brennan: Executive Director of Rails “Reaching Across Illinois Library System”
7. Presentation by Aaron Skog: Executive Director of SWAN Libraries “System Wide Automated Network”
8. Approval of Closed Session Meeting Minutes of September 12, 2016
9. Approval of Meeting Minutes of October 10, 2016
10. Approval of Closed Session Meeting Minutes of October 10, 2016
11. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… October 2016
2. Prepaid Bills in the Amount of $ 42,482.21
3. Bills in the Amount of $ 16,874.78

12. Acting Directors Report
13. Attorney Report
14. Committee Report:
    1. Finance – Chairperson:
    2. Policy/By-Laws- Chairperson:
15. Unfinished Business:

       A.  Employee Handbook Discussion and Action
       B.  2017 Salary Budget Discussion and Action
       C.  2017 Line Item Budget Discussion and Action

16. New Business:

       A.   Rone Construction Concrete Pad Discussion and Action
       B.   2017 Government Travel Expense Control Act Discussion and Action
       C.   Children’s Department Ceiling / Roof Discussion
       D.   Patron TV Discussion and Action
       E.   LK Properties Equipment Pad Proposal Discussion and Action

17. Items for Next Agenda
18. Closed Session and Action If Necessary

 
 
 

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                            Special Board Meeting Agenda
                                September 19, 2016
 

1. Call to Order by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
6. Unfinished Business:

           A) Insurance Renewal Discussion and Action
           B) HVAC Discussion and Action
      7.   Closed Session and Action if Necessary
      8.   Adjournment
 

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                                                                                                                                        #4
                                                          Board Meeting Agenda
                                                             September 12, 2016
 

1. Call to Order at 7:00 by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.

1. Presentation to Employee Donna Plocharczyk 25 Years of Employment
2. Presentation from Greg Eck from Beneficial Solutions
3. Presentation from Amanda Bielko from Heil & Heil Insurance Group
4. Presentation from Estelle Markham from Myers Briggs Insurance Group
5. Presentation from Tom Travato from Moraine Court Assistant Living
6. Presentation from Kathy Otto
        6.   Approval of Minutes of Regular Meeting of August 8, 2016

6. Approval of Closed Session Meeting Minutes of August 8, 2016
7. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… August 2016
2. Prepaid Bills in the Amount of $ 8,536.98
3. Bills in the Amount of $ 11,430.53

8. Acting Directors Report
9. Attorney Report
10. Committee Report

1. Finance – Chairperson:
2. Policy/By-Laws- Chairperson:

11. Unfinished Business:

A. Repairs to Roof Discussion
B. F.E. Moran Discussion and Action
        13. New Business:
A.  FLSA Changes: Over Time and Salary Threshold Discussion and Action
B.  Employee Handbook Discussion and Action
            C.  Break Policy Discussion and Action
            D.  Heil & Heil / Myers Briggs Insurance Discussion and Action
            E.  Beneficial Solutions Discussion and Action
            F.  Moraine Court Book Club Discussion and Action
 14. Items for Next Agenda
 15. Closed Session and Action If Necessary
 
 

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1. Call to Order at 7:00 by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
   1. Presentation from Amanda Bielko from Heil & Heil Insurance Group
   2. Presentation from Estelle Markham from Myers Briggs Insurance Group
   3. Presentation by Kathy Otto
   4. Presentation by Julie Soto Head of Youth Services
6. Approval of Minutes of Regular Meeting of July 11, 2016
7. Approval of Closed Session Meeting Minutes of July 11, 2016
8. Motion to Approve the 3 consent Agenda Items as Listed:
9. Approval of Treasurer’s Report… July 2016
10. Prepaid Bills in the Amount of $ 20,067.28
11. Bills in the Amount of $ 17,363.50
12. Acting Directors Report
13. Attorney Report
14. Committee Report
15. Finance – Chairperson:
16. Policy/By-Laws- Chairperson:
17. Unfinished Business:
    A. Repairs to Roof Discussion 
            13. New Business:
    A. F.E. Moran Discussion
                 B. Debit Card Statement Discussion and Action
                C. ILA Conference Early Bird Registration Discussion and Action
                D. Moraine Court Book Club Discussion and Action
              14. Items for Next Agenda
             15. Closed Session and Action If Necessary

 
 
 

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                                                                                                                                    #4
 
                                               Board Meeting Agenda
                                                      July 11, 2016
 

1. Call to Order at 7:00 by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.

      1. Tom Purl: Purco HVAC & Tom Rogers F.E. Moran Mechanical Services
      2. Richard Arnold: from F.E. Moran Mechanical Services
      3. Rich Struzik: Village of Bridgeview HVAC Inspector
      4. Presentation from Julie Soto
      5. Presentation from Kathy Otto

1. Approval of Minutes of Regular Meeting of June 13, 2016
2. Approval of Closed Session Meeting Minutes of June 13, 2016
3. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… June 2016
2. Prepaid Bills in the Amount of $ 6,815.90
3. Bills in the Amount of $ 22,120.75

1. Acting Directors Report
2. Attorney Report
3. Committee Report

1. Finance – Chairperson:
2. Policy/By-Laws- Chairperson:

1. Unfinished Business:

             A.   Changes to Organizational Meeting Discussion and Action
        13. New Business:
             A. Repairs to Roof Discussion
             B. Hartford Insurance Notice of Nonrenewal Discussion and Action
             C. Fair Labor Standard Act Rule Change Effective December 2016 Discussion
             D. Moraine Court Book Club Discussion and Action
         14. Items for Next Agenda
         15. Closed Session and Action If Necessary
 
 

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                                                                                                                                           #5
                                                                 Board Meeting Agenda
                                                                        June 13, 2016
 

1. Call to Order at 7:00 by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Approval of Agenda
5. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.

          1. Alan Devey: Cook & Kocher Insurance Group
          2. Andrew Angel: Removal from Internet
          3. Aboulfotouh Kandil: Material Needed to Obtain a Library Card
          4. Betsy Dardovsky: Late Fee of 5 Years
          5. Tom Purl:  Purco HVAC

1. Approval of Minutes of Regular Meeting of May 9, 2016
2. Approval of Closed Session Meeting Minutes of May 9, 2016
3. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… May 2016
2. Prepaid Bills in the Amount of $ 21,826.61
3. Bills in the Amount of $ 37,303.25

1. Acting Directors Report
2. Attorney Report
3. Committee Report

1. Finance – Chairperson:
2. Policy/By-Laws- Chairperson:

1. Unfinished Business:

       A.   Employee Handbook Review, Discussion and Action
       B.   Changes to Organizational Meeting Discussion and Action
       C.   Cook & Kocher Insurance Discussion and Action
        13. New Business:
A.   Trustee Banquet of May 13, 2016 Discussion
        B.    Repairs to Roof Discussion
        C.    2016 Public Library Nonresident Card Participation
        14. Items for Next Agenda
        15. Closed Session and Action If Necessary
        16. Adjournment…
 
 
 
 

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                Board Meeting
 Agenda
May 9, 2016
 

1. Call to Order at 7:00 by President Carben
2. Roll Call
3. Pledge of Allegiance
4. Visitors are asked to introduce themselves and present any issues they wish to discuss. Visitors will be granted two to five minutes at the discretion of the President, not to exceed a total of twenty minutes.
5. Approval of Agenda
6. Alan Devey from Cook & Kocher Insurance Group
7. Approval of Minutes of Regular Meeting of April 11, 2016
8. Approval of Closed Session Meeting Minutes of April 11, 2016
9. Motion to Approve the 3 consent Agenda Items as Listed:

1. Approval of Treasurer’s Report… April 2016
2. Prepaid Bills in the Amount of $ 15,473.15
3. Bills in the Amount of $ 15,260.04

1. Acting Directors Report
2. Attorney Report
3. Committee Report

1. Finance – Chairperson:
2. Policy/By-Laws- Chairperson:

1. Unfinished Business:

A.   Employee Handbook Review, Discussion and Action
New Business:
A.   Officer Election
B.   Changes to Organizational Meeting Discussion and Action
C.   Cook & Kocher Insurance Discussion

1. Items for Next Agenda
2. Closed Session and Action If Necessary
3. Adjournment…

 
 

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