Board Meeting Minutes

Children 3 and up must wear a mask

Behavior Policy
Behavior Policy
The Library Board of trustees is responsible for determining the rules of behavior necessary to protect the rights of individuals to use library materials and services; to protect the rights of library employees to conduct library business without interference; and to preserve library materials and services without being disturbed or impeded by other library users, library patrons and employees have the right to a safe, secure, and comfortable environment and, library patrons and employees have a right to materials that are in good condition. Illinois Library Law (75 ILCS 5/4-7) gives the board the right “to exclude from the use of the library any person who willfully violates the rules prescribed by the board.” “Library” is defined as the building, grounds and sidewalks immediately surrounding the building itself.
The following behaviors are prohibited on Library property:
1. Interfering with another person’s ability to use the Library’s facilities or services or with library employees’ performance of their duties. Interference includes behavior that is deliberately intrusive, intimidating, hostile, or offensive, or that demands the attention or monopolizes the time of a staff member. Examples of such behavior include but are not limited to: following, interrupting, staring at, or spying on any patron or staff member.
2. Altering any computer system hardware or software configurations or inappropriate use of computers. (See Internet Policy)
3. Using abusive or threatening language.
4. Using matches, lighters, or other means of ignition. Smoking is not permitted in the building or within 25 feet of the building entrance.
5. Illegal substances or alcoholic beverages.
6. Using the building’s restrooms inappropriately. Examples include, but are not limited to, use as laundry facilities, bathing facilities, or gathering places.
7. Lack of personal hygiene that disrupt others from using library facilities, collections, or services.
8. Panhandling on Library premises, including but not limited to approaching library users or staff members to request money, food, or other donations.
9. Theft, damage, defacement, or misuse of library materials, equipment, furniture or facilities. The theft, vandalism or mutilation of library property is a violation of Illinois Law – a class A misdemeanor or a Class 3 felony.
10. Bringing onto the premises any dangerous weapon. Dangerous weapons include, but are not limited to, the weapons set forth and defined in Illinois “Compiled Statutes, Chapter 720, section 5/24.1 et. seq.
11. Fighting
12. Gambling
13. Sleeping
14. Leaving personal belongings unattended.
15. Solicitation, including distribution of leaflets, surveys, petitions, or similar activity; except as authorized by the Library Director.
16. Vehicles (excluding wheelchairs and strollers) of any kind including but not limited to bicycles, skateboards, skates and roller blades.
17. Animals, except service animals, or as approved for participation in Library sanctioned activities.
18. Being present in Library offices, lounges, storage areas, or other non-public areas while unaccompanied by a Library staff member or without prior agreement with Library management.
19. Eating, except in those areas of the library where food is allowed. Covered beverages are permitted.
20. Leaving children in need of supervision unattended on the premises. Specifically:
a. Children 9 years of age and younger must be accompanied by a caregiver at all times.
b. Children between the ages of 10 and 12 must be picked up prior to the Library closing time. Any child age 12 or younger left unattended after the Library closes may be placed in police custody for his or her safety.
c. See the Unattended Children Policy for more information.
21. Not wearing shoes or shirts.
22. Any and all other behavior that is contrary to the intended purposes of the Library.
Library staff may address any of these behaviors in the following ways:
1. Verbal warning to cease the behavior or actions.
2. Written warning to cease and /or not to repeat behavior or actions.
3. Directing the patron to leave the premises.
4. Involving the police.
Adults: Adult patrons who have caused repeated disruptions in the library will be warned that their library privileges will be revoked and that they will not be allowed to enter the building if the behavior continues. If these patrons continue to cause disturbances they will be barred from the Library for one month. If, when their Library privileges are reinstated, the disturbances continue, the Library will bar the individual from Library property for at least one year. The Library may call the police and/or take legal action if necessary.
2. Minors: children who have caused repeated disruption in the Library will be warned that their library privileges will be restricted if the behavior continues. Whenever possible an attempt will be made to contact the parents or guardians describing the problems and warning them of the consequences. At this time the child’s library privileges will be restricted for a period of one month; if the disruptive behavior continues the second restriction will be for up to one year.
Extreme Disruptions: In the case of any misconduct that is extreme, the offender will be ordered to leave the building immediately, and may be banned for a period of time based on the severity of the action.
The Library reserves the right to begin intervention at any step, including immediate involvement of the police, depending upon the severity of the incident or behavior.
Approved June 13, 2011
The Bridgeview Public Library is pleased to provide information resources through the Internet. We make this service available as part of our mission to satisfy the information needs of our patrons. While the Internet offers access to many valuable sources of information, the library also recognizes that not all sites are accurate, complete, current, or legal. As the library does not monitor Internet content, parents should supervise their children’s Internet sessions. The Bridgeview Public Library is not responsible for damages or loss of any type, direct or indirect, resulting from a library patron’s use of Internet information resources.The library asks you to use good judgment and discretion while using the Internet. Violations of the library’s Internet policy and computer resources (including hardware, software, system integrity, performance, computer security, copyright laws, and both state and federal laws) will result in termination of a patron’s Internet privileges. The patron may also be subject to prosecution by local, state, or federal authorities. 
  1. Adult Registrations: Users will be asked to acknowledge on-screen before logging on the Internet that they will abide the library’s Internet policy. Use of the Internet access computers is available to both residents and non-residents of Bridgeview on a first come, first served basis. All Internet users need to present a library card before use. This card can be from any library. Library patrons who have a blocked status and / or owe fines at any library will need to resolve the problem at the circulation desk before using the Internet access computers.
  2. Child Registrations: Parents must register their children who are under the age of 18 and this registration must be done at the library. The Bridgeview Public Library assumes no responsibility for the use of the Internet by children. It is the responsibility of the user (or the parent, guardian, or care giver) to determine what appropriate use of the Internet is. Children under the age of seven (7) years of age and using the Internet, a parent must be present in the children’s services area.
  3. Availability: The Internet access computers are available during hours when the library is open and are subject to periodic maintenance. The Internet access computers in the Children’s Services area available during hours when the library is open. If there is a waiting line to use the Internet access computer, patrons will be asked to limit their use to one (1) HOUR. During peak times, patrons will be asked to limit their use to 30 minutes if there is a waiting line.
  4. Patron Responsibility: Patrons are responsible for payment of all pages printed on their Internet access computer. If uncertain, please ask a staff member for assistance.
  5.  Courtesy Card: A courtesy temporary Internet card is available for residents and non residents who do not have their library card at the time of service. For a $2.00 fee, this card is good for only one (1) day. All Internet restrictions apply. Peak periods and people waiting also apply.
  6. Email, Chatrooms, and Newsgroups: Email can be checked, written sent, and received at the Bridgeview Public Library. Patrons will be able to access chatrooms and newsgroups at the library. (The library will not provide email accounts to patrons.) The Bridgeview Public Library will not be held responsible for any communication received or sent through email, chatrooms, or newsgroups, or actions, damages or any loss of any type resulting from such communication.
  7. Personal Programs: Personal software programs whether a floppy disk, CD-Rom, flash drive, or from online download, may not be used on the Internet access computers. 
  8. Downloading: If a patron wishes to save files from the Internet, they may either bring an IBM-compatible formatted disk from home or purchase one from the Bridgeview Public Library for $1.00. Software downloaded from the Internet may contain viruses. The library is not responsible for damage to a patron’s disk, hard drive, or computer or for any loss of data, damage or liability that may occur from the patron’s use of the library’s computers.
  9. Internet Instruction: The Bridgeview Public Library’s staff may provide assistance to patrons in the use of the Internet as time and staff knowledge permits. Patrons must have keyboard knowledge. A staff member is not allowed to access personal account information. 

Use of Equipment and Networks:
The Bridgeview Public Library requires that library patrons using the Internet do so within the guidelines of acceptable use.   The following activities are unacceptable:
  • Destruction of, damage to, or unauthorized alternation of the library’s computer equipment, software, or network security procedures
  • Use of the Internet or email I any way that violates a federal, state, or local law
  • Use of electronic information networks accessed via the Internet in any way that violates licensing and payment agreements between the Bridgeview Public Library and network/database provides
  • Violation of system security
  • Behaving in a manner that is disruptive to other users, including by not limited to display of offensive visual materialViolations of this policy shall result in loss of the patron’s Internet and email privileges.
In order to use the Internet, a current library card in good standing is required OR you may purchase a $2.00 "guest pass" at the Circulation Desk. We have 10 flat screen computers where you may access the Internet or Microsoft Office Suite.

Starting January 15th, 2019
Study Room Policy
The Study Rooms of the Bridgeview Public Library are for use by anyone over 18. They should be used by small groups or individuals for quiet study and/or work on team projects. The rooms are not available for regularly scheduled classes.
Library Study Rooms may NOT be used to distribute or sell goods or services of any kind, including, but not limited to, paid tutoring services, or use as a temporary office for a business purpose.
Use of the Study Rooms should be arranged at the Circula-tion Desk. Study Rooms may be used on a first-come, first-served basis for a two-hour maximum period per day.
The Library reserves the right to deny access to the Study Rooms to any individual or group that has failed to follow the rules and regulations.
If you have any questions please see the
Circulation Desk.

Study Room Policy

Meeting room Policy
Who May Use the Meeting Rooms
The primary use of the meeting rooms is for the work of the Library staff in accommodation of Library programs and Library-sponsored programs. When time and circumstances permit, the Meeting Rooms and the Conference Room become available for use by other Bridgeview groups and organizations according to the following priorities:
1. Meetings for Library staff and meetings of the Board of Trustees and its committees
2. Programs sponsored by the Library
3. Meeting of committees or organizations in which Library staff are involved
4. Meetings and programs of the Village of Bridgeview and other local government agencies
5. Meetings of non-profit community groups and organizations whose purpose are educational, cultural, and civic
6. Staff meetings and workshops for local commercial/for-profit organizations
7. Other meetings
Open Access/ADA Compliance
All meetings must be open to the general public except for closed sessions of governmental bodies in accordance with the Open Meetings Act. As a general rule, no fees may be charged. Non-profit organizations, however, ay ask for donations to defray expenses.
Users must comply with applicable Americans with Disabilities Act (ADA) requirements when using the meeting rooms or conference room. ADA compliance required that any publicity announcing a meeting or program must contain a public notice accommodation statement such as: INDIVIDUALS WITH DISABILITIES WHO PLAN TO ATTEND (INSERT TITLE) MEETINGS AND WHO REQUIRE CERTAIN ACCOMMODATIONS TO PARTICIPATE ARE REQUESTED TO CALL (INSERT NAME AND NUMBER) TEN TO FOURTEEN WORKING DAYS IN ADVANCE OF THE MEETING DATE. Users are then responsible for providing, and paying for, qualified interpreters or auxiliary aids, upon request, to individuals who require certain accommodations that would enable them to observe and/or participate in the meeting. Users are also requested to notify the Library of any such accommodations during regular hours and at least five working days prior to the event.
The use of meeting rooms by groups does not constitute an endorsement of those groups or their programs by the Library, its staff, or its Board of Trustees. Publicity announcing meetings in the Library should in no way imply sponsorship by the Bridgeview Public Library.
All advertisements, announcements, press releases and flyers in relation to non-library sponsored meetings must contain the statement: THIS MEETING/PROGRAM IS NOT SPONSORED BY THE BRIDGEVIEW PUBLIC LIBRARY. Such promotional materials must not include the Library as a source for further information about the meeting and must not use the Library’s address or phone number as the organization’s contact point.
Meeting rooms may not be used for the following:
1. Social functions (parties, showers, receptions, etc.)
2. Fundraising (except for Library functions)
3. No individual or group may use the Library Meeting Rooms for any political reason
4. Religious activities
5. Gambling activities
Scheduling Reservations
Applications for use of either the Meeting Rooms or the Conference Room should be made on the form provided and returned to the department of Circulation Services. Reservations may be made no more than three months in advance:
January Applications accepted in October
February Applications accepted in November
March Applications accepted in December
April Applications accepted in January
May Applications accepted in February
June Applications accepted in March
July Applications accepted in April
August Applications accepted in May
September Applications accepted in June
October Applications accepted in July
November Applications accepted in August
December Applications accepted in September
Applicants must provide a contact name and phone number that the Library can give out to the public for referrals and also a contact name and phone number to reach in case of emergency. An email address should be provided if available. Groups will be booked in order of priority and then by the date the application is filed. Additional meetings for any group can be scheduled seven (7) days in advance of the additional meeting date if space is available. The Library Director will resolve any conflict that may arise in the booking of a room.
Meetings are normally scheduled during regular Library hours. The booking card holder is expected to include set up time and take down/cleanup time within the scheduled time period. Meetings should end 15 minutes before the Library closes. Meetings scheduled outside of regular Library hours are subject to additional fees and must be arranged and paid at time of booking. Such meetings are subject to staff availability.
Schedule of Fees
Local non-profit, governmental bodies and service organizations No Charge
Local for-profit groups $50.00
Other for-profit groups $100.00
Room Use by Minors
Groups composed of persons under the age of 18 may use the rooms with adult supervision. The group’s supervisor signs the reservation form. The applicant must be present at the meeting as the party responsible for the group. There must be one adult supervisor per ten minors; supervisors shall remain with the group for the duration of the meeting.
In the event of an emergency closing of the Library, all reservations are automatically cancelled. Library staff will attempt to inform the contact person of the closing. Applicants may also call the Library to hear a recorded message announcing an unexpected closing. The Library may also cancel a group’s reservation if policies for use of the Meeting Rooms are violated.
When it is necessary for a group to cancel a meeting, the Library should be notified 48 hours in advance. With a 48 hour notice fees will be refunded when applicable. Under unusual circumstances, such as severe weather, it may not be possible to cancel 48 hours in advance, but the Library should be notified of any situation which requires cancellation of a scheduled meeting.
Refreshments/Kitchen Use
Light refreshments may be served. The group sponsoring the meeting is responsible for providing all necessary utensils and paper goods, etc. The group must bring their own coffee, tea bags, creamer, sugar, etc. This will not be provided by the Library. There is no storage at the Library to leave any of the above. The kitchen microwave and coffee pots are available for group use, and it is the responsibility of the group to clean up after the meeting.
Set Up/Clean Up
The Library staff will not be made available to change the room arrangement or to provide support services such as carrying equipment of materials into or out of the Library. The Library will not be responsible for special set up. No cook, burning of candles, or any flames will be allowed in the Meeting Rooms or Conference Room. Furnishings may not be borrowed from other areas of the Library.
Any group using a Meeting Room is responsible for keeping the room clean. A custodial fee will be assessed if clean-up is necessary.
Electrical units within the Library may not be modified nor may lights be strung without discussing the matter with the Library Director.
The Library is not responsible for theft of or damage to equipment, supplies, materials or personal possessions owned by those sponsoring or attending a meeting or activity. The person signing the application and any group or persons using the Meeting Rooms or Conference Room must indemnify and hold harmless the Bridgeview Public Library, its Board of Trustees and all Library staff for any and all accidents which may occur on Library premises.
This policy is not all-inclusive: approval of individual meeting situations not described here will be determined by the Library Director. Waiver of any prohibitions in this policy may be requested by written application directed to the Library Board of Trustees. The Board of Trustees of the Bridgeview Public Library will review the Meeting Room Policy and regulations periodically and reserves the right to amend them at any time.
Any violation of this Policy could result in the cancellation of all future meetings.
Approved March 8, 2010
Revised March 12, 2018
Adopted March 12, 2018

Meeting Room Policy

Library Card Policy
The materials and resources of the Bridgeview Public Library are available on an equal basis to all individuals with a valid library card. This applies to persons with a Bridgeview Public Library card or another Reaching Across Illinois Library System (RAILS) member card and to other cardholders with reciprocal borrowing privileges.

Library Cards
All residents of the Village of Bridgeview are entitled to a free library card. The card is issued for two years. Two pieces of identification must be shown at the time of registration. One must have a picture on it. Persons under the age of 18 must be accompanied by a parent or guardian when applying for a card.
If you are not a resident of the Village of Bridgeview, you may be eligible for one of the following types of cards. 

Business Owners/Managers and Property Owners
The Bridgeview Public Library Board of Trustees will grant a library card to the owner or manager of a business operating in the Village of Bridgeview or a property owner subject to the following.
  1. The card is a one-year card.
  2. The owner or manager must apply in person and, if necessary, supply proof of their status in the company at the initial application and all subsequent renewals.
  3. After presenting a current tax bill as proof of ownership of property within the geographic boundaries of the Village of Bridgeview, the owner will be issued a single, one-year Bridgeview Public Library card. The owner must also show proof of residence in an area not served by a system member library, so that duplicate records are not created in the database. Renewal of the card will require the most current tax bill to be shown at time of renewal registration.
Non-residents who are not eligible for a library card through one of the above means may purchase a non-resident card. The fee for the non-resident card is based on the "tax bill method," which calculates the library tax the nonresident would pay if the property were located in Bridgeview. Non-residents are to go to the closest library to their home.
The Bridgeview Public Library Board of Trustees adopted the annual Non-Resident Fee in line with Illinois PA 92-0166 effective August 1, 2002. The Board will adopt an annual Resolution specifying its acceptance or declined participation in the Non-Resident Library Card Reciprocal Borrowing Program.

Responsibilities of Cardholders
Cardholders are responsible for all materials borrowed on their card. This includes returning the materials in a timely manner and in the same condition as when the materials were borrowed. Materials kept beyond the loan period will be considered overdue, and fines or replacement fees will be assessed. Replacement and processing fees will also be assessed for lost or damaged materials. Specific information on fines and fees is available at the Circulation desk. Items borrowed from other libraries will be billed in accordance with rates established by the owning library. Since use of other library's materials is a courtesy, it is expected that these bills and fees will be paid promptly.
The library sends out overdue notices as a courtesy. Patrons are responsible for timely return of materials whether or not they receive the overdue notice. Having overdue materials, fines or fees on library cards may cause borrowing or service restrictions here or at other libraries. Cardholders or parents/guardians of cardholders under 18 years old are also responsible for notifying the Library of any change of address, e-mail address or telephone number.
There are no age restrictions on the borrowing of materials from the Bridgeview Public Library. Parents or legal guardians are responsible for monitoring the materials used by their children.

Renewal of Library Cards
Library cards when issued are valid for two years. An expired card may be renewed upon proof of continued residency within the Village of Bridgeview. All fees and fines must be paid before a card can be renewed.

Lost or Stolen Library Cards
Cardholders are responsible for materials checked out on their cards until the card is reported lost or stolen to the Bridgeview Public library. A fee is charged for replacement of a current library card. To replace a lost or stolen card, a patron must prove residency in the Village of Bridgeview.

Confidentiality of Patron Records
As required by the Illinois Library Records Confidentiality Act (75ILCS 70/1 et seq), a library patron's registration and circulation records are confidential. No individual's records will be released to any person or agency except pursuant to a court order. Library staff may provide information to a minor's parent or legal guardian about fines or overdue materials. For more information, see the Library's Confidentiality of Library Records policy.
Adopted August 13, 2012

Bridgeview Public Library Employee Handbook

BPL Employee Handbook